Corporate Secretarial Services

Company secretarial services in Hong Kong are an important requirement that every limited company must comply with. Pursuant to Section 474 of the Hong Kong Companies Ordinance (Chapter 622), all companies incorporated in Hong Kong must appoint a company secretary. Furthermore, under Listing Rule (LR) 3.28 and Part F of the Corporate Governance Code (CG Code), listed companies—whether or not they are Hong Kong companies—must appoint a company secretary.

By choosing Qihang Business Services Limited’s company secretarial services, you’ll receive efficient and innovative service, along with prompt responses and quick turnaround times.

Company secretarial services include:

  • Maintenance of Legal Documents:

Ensure that all required documents are prepared and submitted on time, including annual returns and financial statements.

  • Board Meeting Schedule:

Assist in organizing and documenting board meetings to ensure transparency and compliance in the decision-making process.

  • Compliance Oversight:

Ensure that the company complies with all relevant laws and regulations, including the Companies Ordinance and the Listing Rules.

  • Shareholder Affairs Management:

Maintain the shareholder registry and assist with the planning and execution of shareholder meetings.

  • Articles of Incorporation Update:

Assist in updating and maintaining the articles of incorporation to ensure they reflect the latest legal requirements and company policies.

With professional corporate secretarial services, companies can focus on their core business operations while ensuring that legal and compliance requirements are met. This not only helps reduce legal risks but also enhances the transparency and efficiency of corporate governance.

Documents You Can Organize Before Hiring a Company Secretary

Before discussing company secretarial services, you may want to gather the following information: the company name, the company’s incorporation status, details of current directors and shareholders, known filing deadlines, and any changes to the company’s information that need to be addressed. This information will help clarify the scope of work that needs to be addressed at this time and prevent the assumption that all subsequent matters are covered simply because of a single service name.

Readers whose companies are located in Kwun Tong or who would like to learn more about our service arrangements in Kwun Tong may refer toKwun Tong Company Secretary Services; Before you start a company, you may want to readChecklist of Documents Required Before Starting a Company in Hong Kong。

FAQ

Are corporate secretarial services the same as accounting, auditing, or tax filing?

No. Each task involves different data, responsibilities, and timelines, so the scope of services should be determined separately based on the company’s specific circumstances.

What should be done when there are changes to the company's information?

When there are changes to directors, shareholders, shares, the registered office, or other company information, the applicable documents and deadlines may vary. It is recommended that you first compile a list of the changes and their effective dates, and then verify the requirements based on the latest official regulations and your specific circumstances.

Is the company's registered address the same as its business address?

Not necessarily. A registered office, business address, actual place of business, and mailing address may serve different purposes. You can readWhat is the difference between a Hong Kong company’s registered address, business address, and mailing address?, Start by getting a general understanding of the concepts.

If you would like to discuss the next steps first, you can contact us viaContact UsContact Qihang Business Services Co., Ltd.; Phone:(852) 5422 9819。