Whether you’re running a business in Kwun Tong or preparing to incorporate a limited company in Hong Kong, the role of a company secretary involves more than just filing documents. Matters such as corporate records, annual returns, changes to director or shareholder information, and the company’s registered address must all be addressed on a case-by-case basis according to the company’s specific circumstances.
Qihang Business Services Limited is located at Room B 816, 8th Floor, Shida Center, 95 Qiaoming Street, Kwun Tong, Hong Kong. We can first discuss the scope of general company secretarial services, your company’s current information, and the next steps that need to be taken. This article provides general information only and does not constitute legal, tax, or professional advice to any specific company, director, shareholder, or transaction.
Why do companies need a company secretary?
Local limited liability companies in Hong Kong are required by applicable law to appoint a company secretary. The duties of a company secretary typically involve maintaining the company’s statutory records, filing applicable documents with the Companies Registry, and assisting the company in keeping records of directors, shareholders, and corporate information up to date. Actual responsibilities, documents, and deadlines may vary depending on the company’s circumstances and any changes that occur, and should be verified against the latest official requirements.
Scope of Company Secretarial Services to Be Discussed First
- Legal Documents and Corporate Records:First, check which documents, registries, or company records need to be organized.
- Annual Filing and Ongoing Matters:Learn about the current filing schedule and the documents you can prepare in advance.
- Information on Directors and Shareholders:Determine whether there are any changes to directors, shareholders, shares, or company information that require further verification.
- Company Meetings and Minutes:Organize the relevant records in accordance with the company’s actual decision-making arrangements.
- Articles of Incorporation and Company Information:Verify that the existing articles of incorporation or company records are consistent with the current arrangements.
The above information is intended only as a general guide to our services. The actual scope of work we can handle, the required documents, the time required, and the fees involved should be confirmed on a case-by-case basis after assessing the company’s current situation.
I live in Kwun Tong—how do I start organizing?
Before contacting us, please have the following information ready: the company name and incorporation status, details of current directors and shareholders, and any known filings or changes. If the company already has another service provider or existing records, please also list the documents that need to be verified during the handover so that our discussion can focus on the next steps.
Our office is located at Room B 816, 8th Floor, Shida Center, 95 Qiaoming Street, Kwun Tong, Hong Kong. If you are planning to start a company, you may also want to readChecklist of Documents Required Before Starting a Company in Hong Kong, compile information on the company name, directors, shareholders, and addresses.
Are the company's registered address, business address, and day-to-day operations address the same?
Not necessarily. The registered office address, business address, actual place of business, and mail handling arrangements may serve different purposes depending on the company’s specific circumstances. Before incorporating a company or changing its address, you should first confirm the purpose of each address, mail handling arrangements, and the information that needs to be updated accordingly. You can readWhat is the difference between a Hong Kong company’s registered address, business address, and mailing address?, Start by getting a general understanding of the concepts.
If you would like to learn more about our business address services, please seeBusiness Address Rental; Whether an address can be used for specific registration, licensing, banking, or contractual purposes should still be confirmed on a case-by-case basis.
FAQ
Are corporate secretarial services the same as accounting, auditing, or tax filing?
No. Each task involves different data, responsibilities, and timelines, so the scope of services should be determined separately based on the company’s specific circumstances.
Now that the company has been incorporated, can we change our company secretary service arrangements?
Whether a transition is appropriate and what documents are required for the handover depend on the company’s existing records, current service arrangements, and pending matters. We recommend first taking stock of the existing information, known filing schedules, and proposed changes, and then confirming the details on a case-by-case basis.
Can an address in Kwun Tong be used for all purposes?
The intended use of an address may be affected by the company’s actual arrangements, scope of services, applicable laws, lease agreements, and requirements from banks or third parties. Before using an address, you should specify its intended use and obtain the appropriate confirmation.
First, make sure you understand the next step.
If you're looking for company secretarial services in Kwun Tong, you can start by organizing your existing company information and identifying the issues that need to be addressed most urgently, and then throughContact UsContact Qihang Business Services Co., Ltd. Phone:(852) 5422 9819。